TCC ADMIN ASSISTANT

POSITION DESCRIPTION: TCC ADMINISTRATIVE ASSISTANT

If you are a Shareholder or Descendant of Tatitlek, Chenega, or Chugach Native corporations and need help with this application, please contact our team at (907) 563-8866 or email us at: shareholderdevelopment@chugach.com 

Department: TCC, LLC        

Location: Valdez, AK 

Reports to: Operations Manager         

EEOC Job Category: Administrative                                                                                      

FLSA Status: Full-Time, Non-Exempt

CORE BEHAVIORS:

Chugach strives to employ individuals who believe the following behaviors are fundamental to any job: 

 1. Always do the right thing 
 2. Create meaningful value 
 3. Leave things better than you found them 
 4. Empower people 
 5. Build community

Position Summary:

This position supports the TCC department; the incumbent will assist in completing Alyeska-specific administrative tasks. 

Essential Duties & Responsibilities:

• Maintains Federal Motor Carrier CDL compliance program.
• Participates/assists with Oil Spill Response Drill documentation and staffing.
• Schedules corporate travel arrangements.
• Onboards new employees and coordinates new hire requests with IT, Facilities, and hiring manager.
• Plan, coordinator, edit and schedule meetings or events on a daily, weekly, monthly, yearly basis.
• Create, compose, and edit correspondence including other written materials as requested with accurate grammatical and formatting parameters.
• Orders and maintains office supplies the Project and Project Controls Department.
• Helps revolves specific technical problems (i.e. Microsoft Office, Help Desk requests, IT requests, EasyBiz, etc.).
• Anticipates potential issues and concerns of decisions and appropriately seeks direction
• Responsible for tracking department commitments and providing reminders.
• Taking meeting minutes at project status meetings, developing an action items list and communication the status and actions required.
• Reviews work processes and strives to improve operational efficiencies.
• Takes positive action to effectively resolve potential issues and to foster healthy team relationships.
• Supports development of presentations.
• Coordinates reproduction of meetings and presentation materials (specifically Owner meeting once a month) Distributes office mail on daily basis.
• Processes expense reports, performs invoice coding and submittals.
• Assists with data input for training documentation and compliance. 
• Develops SPR’s and SPO’s in Oracle EBS.
• Develops SharePoint database sites to allow innovative use of the software to help manage projecting initiatives.
• Adheres to all Alyeska pipeline and Chugach Alaska Services policies and regulations, abides by the Code of Conduct, able to be decisive during response and demonstrate professional behavior with the highest ethical, morale, and legal principles.

Other Job Responsibilities:

Skills, Knowledge, and Abilities:

• Results and deadline oriented with strong accounting and math skills.
• Strong computer skills to include MS Word, Excel, PowerPoint, MS Teams.
• Strong analytical, problem solving, and multi-tasking skills.
• Strong written and verbal communication skills.
• Self-motivated with strong organizational skills.
• Demonstrated research and reporting skills.
• Excellent interpersonal skills.
• Ability to maintain strict confidentiality.

MINIMUM REQUIREMENTS (Education, Experience, Professional Associations):

Mandatory Requirements

Preferred Requirements

• Associates Degree.
• 5 or more years in related technical data analysis and administration.
• Strong interpersonal communications skills.
• Experience in Records Management, Data Base Administration, Analysis & Problem Solving, and/or Information Management.