Senior Director of Finance

Job Description

Organizational Summary

Union Settlement is an East Harlem based nonprofit organization founded in 1895. For 128 years, Union Settlement has provided critical and innovative programming to children, youth, families, and older adults. As a pioneer of the settlement house movement, Union Settlement continues to meet the needs of the ever-changing East Harlem community through its core programs. Through these programs, New Yorkers gain opportunities, develop skills, and become empowered to pursue and achieve their dreams.

Today, Union Settlement provides services through 33 program sites in approximately 28 locations. Union Settlement’s current programmatic portfolio includes 8 core program areas: Early Childhood Education, Youth Services (including after school programs), Family Services (including the Family Enrichment Center and the Family Childcare Network), the East Harlem Community Partnership, Adult Education, Mental Health Services, Older Adult Centers, and Economic Development. Union Settlement serves more than 10,000 individuals and nearly 1,000 businesses every year.

Strengthened by a dynamic, diverse, and collaborative workforce of more than 350 employees, Union Settlement also serves as a connector, convener, and advocate for East Harlem and its partners. To learn more about Union Settlement, visit www.unionsettlement.org

Position: Senior Director of Finance

Department: Finance

Reports to: Chief Executive Officer

Hours: Full-time

Salary: $125,000 - $150,000

FLSA: Exempt

Position Summary:

Union Settlement has outsourced its day-to-day accounting, billing, contract processing and other financial management activities to BTQ Financial, and the Senior Director of Finance is responsible for overseeing the work of BTQ Financial, and also for supporting the finance-related needs of Union Settlement’s program leadership team. The Senior Director of Finance is responsible for all the financial activities of Union Settlement, including but not limited to the agency’s financial reports, budget, contract reimbursement claims, billings, and audits. The Senior Director of Finance is a member of the agency’s senior management team and serves as a strategic partner in planning and implementing the future vision for the agency. The Senior Director of Finance must be both a hands-on worker and an excellent leader, supervising the BTQ staff and one in-house employee.

Responsibilities:

Develops and maintains financial policies, procedures, protocols, and performance-based metrics to ensure company goals are met on a yearly basis.
Reviewing all financial reports prepared by BTQ, including income statements, balance sheets, reports to funding entities, tax returns, and reports for government regulatory agencies, foundations and other public and private funders.
Overseeing BTQ’s handling of all accounting, budget and audit functions, including meeting regularly with Executive staff and department heads to keep them informed and to make recommendations regarding necessary fiscal actions.
Reviewing cash flow, including overseeing BTQ’s requests for government contract payments; Medicaid, managed care and commercial insurance billings; and management of accounts receivable and payable.
Analyzing actual and projected government and private revenues and expenditures, including comparisons of such figures against budgeted amounts, and suggesting methods of improving cash flow and net income.
Ensures appropriate controls and record-keeping procedures are in place to meet all statutory regulations, accounting standards, practices, and audit requirements.
Collaborating with BTQ and outside auditors on all agency audits, including overseeing BTQ’s preparation of worksheets, analyses, and audit statements.
Working closely with and reporting regularly to the Finance and Audit Committee of Union Settlement’s Board of Directors.
Undertaking financial planning and analysis of agency programs, including relating to the sustainability of current programs and the evaluation of potential new programs.
Analyzing the agency’s operations to determine opportunities for cost savings and operational efficiencies.
Conferring with the CEO, members of the executive team, program directors, and Board of Directors on budgeted and actual revenues and expenditures to coordinate and prioritize planning and expenditures.
Consulting with the Board Investment Committee and the pension fund administrator on the investment of agency funds.
Managing the agency’s banking relationships.
Ensuring that BTQ properly trains, supervises and motivates its staff to work collaboratively and produce high quality work, thereby maximizing the efficiency and effectiveness of the agency’s financial operations.
Evaluating the performance of the BTQ and Finance staff collaborating with internal departments and external agencies to facilitate program training.
Ensuring that BTQ updates and maintains all agency fiscal policies and procedures manuals.
Serving as a liaison with government and private funders on fiscal matters.
Additional duties assigned by the CEO.

Qualifications:

Bachelor’s Degree in Business Administration, Accounting, or Finance; CPA designation beneficial but not required.
Significant experience in financial statement analysis and forecasting
Knowledge of financial database and accounting software systems beneficial but not required.
Significant experience in non-profit financial management in a social service agency with multi-source funding; experience with Medicaid, Medicare and/or managed care billing systems beneficial but not required.
Ability to undertake and complete multiple tasks at the same time.
Excellent verbal and written communication skills.
Excellent analytical and organizational skills.
Superior management abilities.
Unquestioned personal and professional integrity.
Innovative and analytic problem-solving abilities.
A dedicated work ethic.
A strong desire to help improve the lives of the residents of the local East Harlem community.

CO R E CO M P E T E N C IE S

Leading Others: Creates a sense of urgency throughout the organization on the importance of achieving outcomes. Inspires, influences, and enables team members to reach their goals
Facilitating Change: Approaches challenges with creativity and flexibility. Demonstrates analytical thinking. Guides change to meet Union Settlement’s goals.
Managing Performance: Evaluates and revises goals semi-annually with the team. Provides consistent supervision and documents performance highlights and concerns
Applying and Developing Expertise: Embraces and leads the team to achieve milestones. Seeks and supports professional development opportunities for team members. Manages finances and budgets effectively
Communicating and Collaborating: Listens well and actively engages with others with honesty and integrity and holds team accountable to the same standard

Union Settlement’s Diversity, Equity & Inclusion Commitment

Union Settlement is an equal opportunity employer. They do not discriminate on the basis of race, color, religion, marital status, age, national origin, physical or mental disability, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.